Follow
1.0 OBJECTIVE: To lay down a Procedure for Palm Scanning for Employees.
2.0 SCOPE: This SOP is applicable for attendance by Palm Punching of Company Employees (All Male/ Female Staff
/ Workers) during Entry and Exit at …………….
3.0 RESPONSIBILITY:
All Employees
4.0 ACCOUNTABILITY:
Head HR
5.0 PROCEDURE:
5.1 Palm Scanning for Shift Attendance:
5.1.1 When employees entry in the company they should stand line wise in dedicated area and put the palm in “In-Palm Scanning Machine” (Show in Figure-1). When “Thank You” is sound off with “Green Tick Mark” on LCD screen with details e.g. Name, Employee Code No. and Time of the particular employee. Hence Attendance is completed (It makes verification that Employee has been present in the company).
5.1.2 In Case of “Red Cross Mark” immediately contact to HR department.
Figure 1: IN – Palm Scanning Machine
5.2 After end of the shift employees should be follow the same procedure but scan the palm in “Out-Palm scanning Machine” (Show in Figure-2).
Figure 2: OUT – Palm Scanning Machine
5.3 Palm Scanning for Inter Plant Movement:
5.3.1 Person shall press key “1” and scan the palm in “In-Palm Scanning Machine”.
5.3.2 Person shall press key “1” and scan the palm in “Out-Palm Scanning Machine” of visiting plant.
5.3.3 Return to the person, after completion of work person shall press key “1” and scan the palm in “In-Palm Scanning Machine” of visiting plant
5.3.4 Person return to previous plant, press the key “1” and scan the palm in “Out-Palm Scanning Machine”.
5.4 Palm Scanning for Gate Pass:
5.4.1 Person shall press key “2” and scan the palm in “In-Palm Scanning Machine”.
5.4.2 After returning back to company, person shall press key “2” and scan the palm in “Out-Palm Scanning Machine”.
5.5 Palm Scanning for Out Door Duty:
5.5.1 Person shall press key “3” and scan the palm in “In-Palm Scanning Machine”.
5.5.2 During returning back to company person shall press key “3” and scan the palm in “OutPalm Scanning Machine”.
