1.0 OBJECTIVE
To describe the procedure for opening and closing of Warehouse.
2.0 SCOPE
This procedure is applicable to open and close the warehouse areas (Raw materials, Packaging materials, Rejected materials, Returned goods, Finished goods, Cool and Cold room and Sampling area)
3.0 RESPONSIBILITY
3.1 Warehouse officer / Quality control officer shall be responsible for monitoring laid down procedure.
3.2 Warehouse Manager shall be responsible for supervision and control.
4.0 ACCOUNTABILITY
4.1 Manager, Warehouse
5.0 PRECAUTION
5.1 Ensure that Approved “Authorized person list” is available in Administration department (Security office) and relevant area of warehouse.
5.2 Before closing the warehouse ensure that “No one is inside in the Warehouse area, Sampling Area and Cool & Cold room”.
5.3 Before closing the warehouse ensure that Quarantine and Approved Area for Raw and Packaging Materials, Cool and Cold room, cage and cabinets, warehouse change room, QC Office room, Material lock in and material lock out doors are properly closed and key deposited into the office key box.
5.4 Before closing the warehouse ensure that shutter doors of receiving & dispatch bay end is completely closed and locked from inside and key deposited in to the office key box.
5.5 Only Authorized person will open the warehouse. In case of any emergency after consultation with Warehouse Manager, any warehouse personnel may open and close the warehouse in presence of Administration Department representative.
5.6 Ensure that all passages of ‘Emergency Exit Door ‘free from obstruction and keep the door always unlocked.
6.0 PROCEDURE
6.1 Opening of Warehouse Area
6.1.1 Authorized Warehouse officer shall take the key of warehouse entry door and office key box from Administration Department (security office) and made necessary entry in the key register at the beginning of the day.
6.1.2 Verify the intactness of the seal on the lock of main entry door, remove it and open the lock. If broken seal found inform immediately to Administration Department and Warehouse Manager for necessary actions.
6.1.3 Enter the “Main Entry” area of warehouse and switch ‘ON’ the lights.
6.1.4 Check and ensure that the shutter of receiving and dispatch bay room remains in closed condition. If those rooms are not in closed condition, inform immediately to Administration Department and Warehouse Manager for necessary actions.
6.1.5 Warehouse officer will collect the specific key(s) from office key box for daily warehouse activities as per displayed authorized person list.
6.2 Closing of Warehouse Area
6.2.1 Warehouse change room, QC Office room, Material lock in and material lock out doors are completely closed.
6.2.2 Ensure that shutter of receiving and dispatch bay end is locked from inside.
6.2.3 Deposit all keys of different areas of Warehouse into the office key box, then take the Key of main entry door and office key box.
6.2.4 Then switch ‘OFF’ the computer and all lights.
6.2.5 Lock the main entry door duly affixed by signed seal.
6.2.6 Deposit the key of the entry door of Warehouse and office key box to Administration department (Security office) and the necessary entry is made in the key register.
6.3 Opening of Sampling area
6.3.1 QC officer shall take the key of sampling area from Warehouse office key box.
6.3.2 Open the lock of QC office main entry door and switch ‘ON’ the lights in QC Office room and change room.
6.3.3 Enter into the Sampling area as per Entry & Exit procedure. (SOP No.: WH002) and switch ‘ON’ the lights in Sampling areas.
6.4 Closing of Sampling area
6.4.1 Lock the door of raw & packaging materials entry point from inside of sampling area.
6.4.2 Switch ‘OFF’ the computer and lights.
6.4.3 Lock the QC office main entry door properly.
6.4.4 Place the Sampling area key back into Warehouse office key box.
6.5 Opening of rejected material store/returned goods store/ finished goods store
6.5.1 Authorized Warehouse officer shall take the key of rejected material store/returned goods store/ finished goods store from Administration Department (security office) and necessary entry is made in the key register. If any other person visits this area must be accompanied by one of the authorized person.
6.6 Closing of rejected material store/returned goods store/ finished goods store
6.6.1 Ensure that the rejected material store/returned goods store/ finished goods store keys are deposited with administration department (Security office) after the job is done and necessary entry is made in the key register after closing the rejected material store/returned goods store.