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All documents (new or existing) are to be drafted by appropriately qualified personnel of the concerned department and submit to the head of the department along with properly filled ‘Document Change / Approval Request Form for checking. Before submission for checking, the responsible personnel shall initiate ‘DRAFT COPY’ stamped in blue ink at the right side top corner of the document.
The department Head shall circulate the draft document to concerned section Heads for checking. All the comments / inputs shall be written directly on the draft, signed and dated by the respective persons.
After the draft document has been commented on by all the concerned Heads, a final checking /review is carried out by the QA department. If there are changes, a further document is prepared and circulated until the final draft is agreed.
After the review, if there are no changes, the draft document shall be signed as approved by Head of Quality and sent to the concerned department Heads for finalization.
Concerned department then shall prepare the final copy and assign sequential number (in case of new documents) as per document numbering procedure (QA003). In case of existing documents, only the version number will be changed.
The final document shall then be signed by the responsible staff. All the draft copies are to be destroyed subsequently. Concerned department Head shall send the approved master copy to QA for distribution or Issuance of controlled copies.
After receiving the approved master document, QA manager shall put the effective date in the ‘Document Change /Approval request form’ and sing with date. QA shall issue the controlled copy of documents to concerned departments.
