Follow
1. Clear and concise titles should be used for headings, tables, graphs, etc.
2. Master document pages should be numbered as X of Y
3. Full-text spelling with abbreviations in parentheses should be used the first time. Abbreviations may be used in place of full-text spelling in the remainder of the document.
4. All documents must be signed and dated by the person who prepared the document, reviewed the document and approved the document.
5. All master documents must have an effective date, approval date and current version number.
6. Relevant SOPs should be followed while preparing documents.
7. Words that everyone can understand should be used. Unfamiliar words reduce the reader’s understanding of what is written. Definitions of abbreviations should always be included in the document for reference. This is most effectively done by including definitions in a table format at the beginning or end of the document.
8. Make sure that the contents of the document are not squeezed into a small area to limit the number of pages. Documents with small margins and no spaces between paragraphs and headings can be hard to see, hard to read, and slow. Space the contents so that the type/font is easy to read for all users.
9. When creating a document, consider the context in which the document may be used in the future and whether the reader has sufficient background information.
10 People remember information best when there is a strong visual prompt, such as a diagram. When the document must be long, consider using tables to structure the information for easy reader understanding.
11. Training of documents should be planned only after approval of documents and completed before effective date
